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Office Coordinator

Company: West Yost
Location: Lake Forest
Posted on: November 13, 2021

Job Description:

Job DetailsWest Yost provides high-quality client services in water supply, water and wastewater treatment, groundwater, stormwater, and recycled water. Our professionals provide complete water engineering, science, and technology services from twelve offices in California, Oregon, Arizona, Washington - bringing innovative and collaborative approaches to deliver higher value projects and programs.DescriptionProvide office coordination, document control, and general administrative support. The ideal candidate will have good working and technical knowledge of water engineering and geological terms and have a passion for document standardization, formalization, and processes.Provide administrative support to various departments within the organization, assisting with scheduling meetings, conferences, ordering lunch, and greeting visitors. Responsible for reviewing, editing, and formatting technical reports and marketing materials in a timely manner.Essential Duties and Accountabilities

  • Serve as primary office coordinator providing general office administrative duties--including but not limited to: distributing mail, answering phones, ordering supplies, and scheduling meetings
  • Support technical staff by providing high-level administrative support to provide documents to clients and interoffice
  • Format reports, letters, technical documents, and presentations according to company--standards
  • Proofreading and production of reports, memorandums, and other project-related and internal--documents
  • Providing quality assurance/quality control of all draft and final documents
  • Act as front desk receptionist to greet all visitors, internal and external, professionally
  • Delivery of work products to clients and other area offices
  • Assisting in maintaining a pleasant and orderly office environment by ordering, supplies and stocking and maintaining the kitchen and common areas of the officeQualificationsRequired Education and/or Experience
    • Advanced user knowledge of Microsoft Word and Excel
    • Highly developed editing and technical writing skills with strong attention to detail
    • Strong organizational and problem-solving skills
    • Valid driver's license and good driving record
    • Friendly and professional demeanorPreferred Education and/or Experience
      • 5+ years--- experience in administrative duties and have technical knowledge
      • Associate degree or higher
      • Prior experience in the engineering field
      • Demonstrated attention to detail and ability to set and meet deadlines
      • Ability to be organized, multi task with accuracy, and perform multiple duties in a timely fashion
      • Strong interpersonal skills demonstrating a consistent commitment and ability to work with diverse work groups and individualsPhysical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
        • Some lifting of materials (45 lbs. or less)
        • Bending, stretching, reaching required
        • Use hands to type and reach with hands and arms, sometime above head
        • Sitting for long periods of time
        • Standing for long periods of time
        • Walk, stoop, kneel, crouch, or crawl for short periods
        • Long periods of time at a computer
        • Specific vision abilities required by this job include close vision, color vision, peripheral vision and ability to adjust focusTravelThis position may require travel to other offices and/or client offices. Applicant must carry a valid driver---s license. Applicant must also be able to meet West Yost---s rules and be eligible to drive for business. West Yost---s insurance carrier reserves the right to exclude applicants based on their driving record.

Keywords: West Yost, Lake Forest , Office Coordinator, Administration, Clerical , Lake Forest, California

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