Administrative Assistant

Company: Protab Laboratories
Location: Lake Forest
Posted on: May 16, 2022

Job Description:

Job Description Bilingual (English/Mandarin) required. About Us: ProTab Laboratories was established in 2004 as a state-of-the-art facility in Southern California with a single goal in mind---to meet the ever-changing needs of our customers in a continually changing business environment. ProTab Laboratories offers the flexibility to provide manufacturing services for tablet, capsule, and powder form products as well as high-capacity granulation, milling and blending processes for nutritional and dietary supplements. Why Work For Us: At ProTab Laboratories, our mission is to be our customers--- most valuable asset and we are committed to developing that same relationship with our employees by providing competitive pay, generous benefits, and a positive company culture that values opportunities for professional growth and learning. Some of our benefit offerings include: Medical, Dental, and Vision Insurance (employee coverage is 100% company paid) Flexible Spending Accounts for Health Care and Dependent Care Company Paid Life and AD&D Insurance Company Paid Employee Assistance Program (EAP) 401(k) with Company Match Company Paid Sick Time, Vacation, and Holidays Flexible Work Schedules And a lot more About the Position: The Administrative Assistant is responsible for providing administrative support to the mechanic department. Essential Responsibilities: Source suppliers, domestic and/or international) for machine repair parts. Maintain and file repair and maintenance records. Assist with the processing of purchase orders as required. Work closely with various departments to track orders, receive shipments, and resolve escalated order issues. Coordinate with the QC department to ensure training, reporting, and audit compliance. Answer telephones, direct calls and take messages. Operate office equipment and maintain inventory of departmental supplies. Create and maintain filing systems, both electronic and physical, for equipment and equipment parts. Open, sort and route incoming mail and/or packages, answer correspondence, and prepare outgoing mail. Act as a liaison between the mechanic department and other departments. Other duties as assigned. Requirements: Bilingual (English/Mandarin) required. 1 year of administrative experience, preferably in a manufacturing environment. Ability to maintain the highest level of discretion, integrity, and confidentiality. Excellent interpersonal, communication, organization, and problem-solving skills. Demonstrated ability to interact with others in a professional, tactful, and sensitive manner. Ability to manage multiple priorities and thrive in a fast-paced work environment. Ability to work independently and self-manage and work well as part of a team. Proficient with Microsoft office (Excel, Word, Outlook, etc.). High School Diploma/GED or equivalent combination of education and work experience. ProTab Laboratories is an equal opportunity employer. To request an accommodation, please contact Human Resources at (949) 635-1930. In accordance with the California Consumer Protection Act (CCPA), the business purposes that ProTab Laboratories collects, receives, maintains, and uses the types of Personal Information about you as described below as part of your job application include: To comply with state and federal law and regulations requiring employers to maintain certain records; To evaluate your job application and candidacy for employment; To obtain and verify background check and references, and To communicate with you regarding your candidacy for employment. Personal Identifiers: Name, alias, postal or mailing address, email address, telephone number. Pre-Hire Information: Job application, resume, social security number, driver---s license or state identification card number, passport number, background check results, physical, drug & alcohol test results, job interview notes, and candidate evaluation records. Employment History: Information regarding prior work experience, positions held, names and contact information of prior employers and supervisors, and reasons for leaving prior jobs. Education Information: Information from resumes and job applications regarding educational history; transcripts or records of degrees and vocational certifications obtained. If you become employed by the ProTab Laboratories, ProTab Laboratories will notify you of additional categories of Personal Information that it collects, receives, and maintains for business purposes.

Keywords: Protab Laboratories, Lake Forest , Administrative Assistant, Administration, Clerical , Lake Forest, California