Associate Launch & Proposal Manager – Remote (Must be available for Pacific Hours)

Company: millenniumsoft
Location: San Diego
Posted on: April 2, 2026

Job Description:

Position : Associate Launch & Proposal Manager – Remote (Must be available for Pacific Hours) Location : San Diego, CA Duration : 12 Months Total Hours/week : 40.00 1 st Shift Client: Medical Device Company Job Category: Marketing Level Of Experience: Mid-Level Employment Type: Contract on W2 (Need US Citizens Or GC Holders Only) Work hours: 8am – 5pm pacific time with 1 hour lunch break Remote – some travel may be required. Must be available for Pacific Hours 3 Must haves on the resume: project management, superior communication skills, cross-functional collaboration Job Description: The Medication Management Solutions (MMS) business unit within client is a $2B Global business, with the leading share in Pharmacy Automation and IV Delivery Products in Acute Care Hospitals, Non-Acute Care, and Retail Pharmacies. Its focus is optimizing the medication use process while ensuring patient safety. Summary: We’re looking for a detailed oriented team player that can juggle multiple demands to assist in the administration of two key customer focused areas: Proposal Management and Commercial Launch Planning. With the proposal management team, you’ll be responsible for working with cross functional teams to produce strategic responses for proactive proposals, executive summaries, RFx opportunities and other sales enablement activities. In support of the of Commercial Launch Management, you’ll be responsible for helping recruit early adopter customers into product development programs, monitoring contract compliance, and then close out product development projects. You’ll have an opportunity to learn and integrate MMS messaging and product functionality response content and will identify/organize content to successfully manage and support revenue generating opportunities with a high degree of accuracy while prioritizing competing priorities and meeting timelines. In addition, you will learn the Product Development and Commercial Processes necessary for a successful product launch. The ideal candidate will have a proven track record of prioritizing and executing project requirements, working directly with customers and be willing to learn and take initiative and to make a meaningful contribution right out of the gate. Someone who is willing to support our diverse initiatives, partner with the cross-functional teams and be our go-to person to get things done. Key Responsibilities: Risk Assessment and mitigation planning Review proposal documents to identify requirements and evaluate SME support. Obtain a full understanding of the scope of the project, customer background, evaluation factors, project risks/mitigation options. Update project tracker of all opportunities across the business Review customer engagement needs with Commercial Launch Management team and determine recruiting demographics, projected site close outs, and contract management needs. Ensure project entrance and exit criteria are established and clearly articulate the desired recruiting demographic Track contract expiration dates and ensure amendments or close-out process are in place. Implementation Based on risk assessment findings: work with sales and cross functional SMEs to develop RFx/proposals. work with Commercial Launch Management team & cross-functional SME to develop the recruitment or project close out messaging and manage contract term limits and financial caps. Demonstrate superior communication skills to work cross-functionally within an organization and effectively present solutions to a variety of audiences, recruit and engage customers for contracting Demonstrate attention to detail and customer management by gathering assessment activity logs from customers, analyze for accuracy, obtain approvals from Ethics & Compliance, and ensure credits are allocated to customer accounts in a timely fashion Collaborate cross-functionally to ensure any customer feedback is communicated to the appropriate platform and core team(s). Track exit criteria validation is occurring across the project and project scorecards reflect status Project Management Support internal and external customers through execution of an organized process and navigation for internal resources. Demonstrate critical thinking skills to effectively multi-task, prioritize and manage multiple projects within a high pressure, deadline-driven environment. Attention to detail to ensure accuracy and compliance with RFP response standards, Development Partner site contracts, and client policies. Engage SMEs and successfully produce winning customer centric submissions aligned with identified timelines. Develop an organizational understanding to access data sources and SMEs in support of early adopter customer, project teams’, and field teams' needs. Content development Create RFx first drafts of all contents for SME/BD Stakeholder review. Ability to take a compilation of raw content and transform it into customer facing content. Adjust tone and format to align with the specific customer and messaging. Qualifications & Competencies 2-3 years project management experience; experience with RFP’s/RFI’s in government and/or healthcare settings strongly preferred. Highly polished writing and editing skills, strong application of the English language (diction, grammar, and spelling). Strong team member able to communicate effectively and work extremely well with complex multidisciplinary teams. Advanced presentation and verbal communication skills, comfortable presenting to large and/or senior audiences. Demonstrated proficiency in: project management, planning, deadline-driven execution, time-management, and follow-through skills. Ability to collaborate and establish rapport and relationships with business partners and internal stakeholders. Ability to manage through ambiguity Personal characteristics: dynamic, team player, detail-oriented, critical thinker, self-motivated, enthusiastic, resourceful, customer-focused, interested in professional development/career progression, personable. High degree of proficiency with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook). Conferencing and team collaboration platforms (Microsoft Teams, SharePoint) Bachelor's Degree in Business, Communications, Marketing, Journalism, PR, Engineering, or Life Science preferred or commensurate work experience Understanding of Market Segmentation principles desired Experience in a healthcare, medical device and/or related industry experience preferred Experience with healthcare enterprise software or medical device implementations a plus Experience with customer service a plus 25 – 30% Travel potential

Keywords: millenniumsoft, Lake Forest , Associate Launch & Proposal Manager – Remote (Must be available for Pacific Hours), Sales , San Diego, California